Home/Features/Badge Printing
Feature

On-demand event
badge printing software

Print professional name badges directly from your check-in kiosk — no pre-printing, no alphabetical sorting, no wasted stock. Each badge prints in seconds when a guest checks in.

How badge printing works

Scan in. Badge prints. Walk in.

When an attendee scans their QR code at the check-in kiosk, RSVPHost immediately sends a print job to the connected DYMO printer. The badge rolls out within seconds — no staff needed to sort through pre-printed sheets.

1
Guest scans QR code

The kiosk verifies the registration and confirms attendance in your dashboard.

2
Print job sent automatically

RSVPHost pulls the guest's name, company, and role from their registration record and sends the badge layout to the printer.

3
Badge ready in seconds

The DYMO printer outputs a clean label badge the guest can peel and stick onto their lanyard or badge holder.

🖨️
DYMO printer support

Works with DYMO LabelWriter series connected to your kiosk device via USB. No specialist hardware required.

⚡
Seconds, not minutes

From QR scan to badge in hand takes under 10 seconds. Keep entry lines moving at even your largest events.

♻️
Zero pre-printing waste

Only print badges for guests who actually show up. No more pre-printed sheets for no-shows cluttering the registration desk.

🎨
Registration data on badge

Name, organisation, role, and QR code are all pulled from registration data — no manual input, no typos.

FAQ

Badge printing questions

Which DYMO printers are supported? +
RSVPHost supports DYMO LabelWriter series printers connected via USB to the kiosk device. We recommend DYMO LabelWriter 450 or 550 for high-throughput event use.
Can we pre-print badges for VIP guests? +
Yes. Admins can trigger a badge print for any registered guest directly from the dashboard — useful for VIP packs or lanyards prepared in advance.
What information appears on the badge? +
The badge includes the guest's full name, company/organisation, role or ticket type, and optionally their QR code. The layout is configured in your event settings.
Do walk-in guests get a badge too? +
Yes. When a staff member adds a walk-in guest from the kiosk or admin panel, a badge is printed for them immediately — same process as pre-registered attendees.

Ditch the pre-printed badge chaos

See on-demand badge printing in action and discover how it speeds up your entry process.