Home/Features/Check-In Kiosk
Feature

Event check-in
kiosk software

Self-service check-in kiosks that scan QR code passes, verify registrations in real time, print on-demand name badges, and handle walk-ins — without tying up your staff at the door.

<5s
Full check-in process per guest
0
Staff needed at kiosk stations
Live
Attendance sync across all devices
Any
Tablet, laptop, or desktop
Self-service check-in

Attendees check themselves in. Badge in hand in seconds.

RSVPHost's check-in kiosk runs in any modern web browser. Mount a tablet or laptop at your entry point, connect a DYMO printer, and your guests are checking themselves in while your staff focuses on the event experience — not the door queue.

  • QR code scanner built into kiosk — guests show phone or printed pass
  • Instant registration verification against live database
  • Automatic badge print trigger on successful check-in
  • Manual guest lookup by name or email for guests without QR code
  • Walk-in registration from the kiosk with immediate badge print
  • Duplicate scan detection with clear on-screen alert
  • Real-time attendance counter visible on all connected admin devices
Browser-based — no app install

The kiosk runs entirely in the browser. Any tablet, laptop, or desktop with internet access becomes a check-in station in minutes.

🖨️
Integrated badge printing

Connect a DYMO printer to the kiosk device. Badges print automatically on check-in — name, company, and QR code, no manual steps.

🔎
Guest lookup by name

Guests without their QR code are found instantly by searching name or email. Staff can verify and manually check in from the kiosk.

👥
Walk-in support

Add unregistered walk-in guests directly from the kiosk. They get a registration record and a printed badge immediately.

Why event organizers love it

What changes when you use a kiosk

Faster throughput

Self-service kiosks process guests in under 5 seconds each — far faster than manual sign-in sheets or staff-led registration desks.

👨‍💼
Staff freed for hospitality

With kiosks handling check-in autonomously, your team can focus on welcoming guests, managing vendors, and running the event floor.

📊
Live attendance data

Every scan updates your dashboard in real time. See check-in rates, peak entry times, and no-show counts while the event is still running.

FAQ

Check-in kiosk questions

What device should I use as a kiosk? +
Any tablet (iPad, Android), laptop, or desktop with a modern browser and reliable internet connection works as a kiosk. A 10" tablet on a stand with a DYMO printer makes a great self-service station.
Can we run multiple kiosk stations at large events? +
Yes. You can run as many kiosk sessions as needed simultaneously. Each device shares the same real-time registration database, so attendance is synced across all stations instantly.
What happens if the internet goes down during the event? +
The kiosk requires an active internet connection to verify QR codes against the live database. We strongly recommend a dedicated, reliable WiFi network or a mobile hotspot as backup at your venue.
Can staff override a failed QR scan? +
Yes. Staff can switch to manual lookup mode from the kiosk, find the guest by name or email, and check them in directly. This covers cases where a QR code is damaged, expired, or the guest didn't receive their email.

Faster check-in. Happier guests.

See RSVPHost's check-in kiosk in action and configure it for your specific event layout.